JOINT MEETINGS WITH THE BOARD OF PORT COMMISSIONERS
AND AIRPORTS SPECIAL MANAGEMENT COMMITTEE MEETINGS
There are several opportunities for public comment during meetings of the Board
of Port Commissioners and the Airports Special Management Committee. The Board of
Port Commissioners meets generally the second Monday of every second month at 9:30
a.m. The Board of Port Commissioners' agenda allows for public discussion on items that
have been placed on the consent and administrative agendas. The Airports Special
Management Committee meets monthly, generally the last Tuesday of each month at 1:30
p.m. The monthly agenda for the Airports Special Management Committee also allows for
public discussion on items that have been placed on the consent and administrative
agendas. The comments of the members of the public desiring to address either the
Commission or the Management Committee must be limited to items that are on either the
consent or administrative agenda.
A second opportunity for the public to address the Commission is during any item
placed on the "public hearing" agenda of the meeting, if applicable. These typically include
ordinances and certain resolutions.
In every instance, the public should complete a white card entitled "Request to
Address the Board of Port Commissioners" located on the podium inside the conference
room at the Port Authority Training and Conference Center. (Attached as Exhibit "A") The
item on which the member of the public desires to speak should be specified on the white
"Request to Address the Board of Port Commissioners" card. Once the white card has
been completed, it should be placed on the podium for collection by a designated Port
Authority employee.1 The designated Port Authority employee will deliver all white cards
to the Chairman. Each person addressing the Commission must stand at the podium and
give their name and address for the record. All remarks should be addressed to the
Commission as a body and not to any specific member. Public comment is limited to
three minutes per speaker.2 There is generally no ex parte limitation on contacting
members of the Board on items that are placed on the agenda, unless those items are the
subject of a competitive solicitation or proposal process. There is also no prohibition on
the submission of petitions, photographs, or other written information. Copies of items
given to the Commissioners should also be given to the "Minutes" person seated directly
to the right of the conference table for inclusion in the record.
of Port Commissioners and the Airports Special Management Committee. The Board of
Port Commissioners meets generally the second Monday of every second month at 9:30
a.m. The Board of Port Commissioners' agenda allows for public discussion on items that
have been placed on the consent and administrative agendas. The Airports Special
Management Committee meets monthly, generally the last Tuesday of each month at 1:30
p.m. The monthly agenda for the Airports Special Management Committee also allows for
public discussion on items that have been placed on the consent and administrative
agendas. The comments of the members of the public desiring to address either the
Commission or the Management Committee must be limited to items that are on either the
consent or administrative agenda.
A second opportunity for the public to address the Commission is during any item
placed on the "public hearing" agenda of the meeting, if applicable. These typically include
ordinances and certain resolutions.
In every instance, the public should complete a white card entitled "Request to
Address the Board of Port Commissioners" located on the podium inside the conference
room at the Port Authority Training and Conference Center. (Attached as Exhibit "A") The
item on which the member of the public desires to speak should be specified on the white
"Request to Address the Board of Port Commissioners" card. Once the white card has
been completed, it should be placed on the podium for collection by a designated Port
Authority employee.1 The designated Port Authority employee will deliver all white cards
to the Chairman. Each person addressing the Commission must stand at the podium and
give their name and address for the record. All remarks should be addressed to the
Commission as a body and not to any specific member. Public comment is limited to
three minutes per speaker.2 There is generally no ex parte limitation on contacting
members of the Board on items that are placed on the agenda, unless those items are the
subject of a competitive solicitation or proposal process. There is also no prohibition on
the submission of petitions, photographs, or other written information. Copies of items
given to the Commissioners should also be given to the "Minutes" person seated directly
to the right of the conference table for inclusion in the record.
1. Members of the public who do not intend to address the Commission, but desire to indicate support
or opposition against an agenda item, may complete a "Request to Address the Board of Port Commissioners" card,
checking the appropriate box in support or opposition. When the Commission calls their name, they may decline to speak.
The name and whether the person was "for" or "against" the item will be read into the record.
2. Members of the public should refrain from making comments or holding discussions while members
of the Commission, Airports Special Management Committee, Port Authority staff, or other citizens are speaking. All cell
phones and pagers should be turned off during the meeting, and members of the public who are unable to remain for
the entire meeting should exit as quietly as possible.
